HOA Contractor Guide for Palm Beach County Communities
How Palm Beach County HOAs approve licensed contractor vendors — COI requirements, permits, and the services HOAs need most.
Why HOAs need licensed GC vendors
Common-area work — clubhouse renovations, gate-house updates, pool-house rebuilds, community painting — is contractor work at scale. A licensed general contractor carries the insurance, pulls the permits, and stands behind the work. HOAs that use unlicensed vendors take on liability the association is not equipped to absorb.
The vendor approval process
Palm Beach County HOAs typically require: current Florida GC license, general liability COI naming the association as additional insured, workers' comp COI, W-9, and references from other community-scale projects. We provide the full package on request and stay on the approved vendor list once accepted.
COI requirements and additional insured
Boards should require the association to be listed as certificate holder AND additional insured on general liability. Coverage limits under one million dollars are inadequate for community-scale work; two to five million is the norm in Palm Beach County.
Permit requirements for HOA work
Community-owned structures follow the same permitting rules as private homes. Any work that touches structure, electrical, plumbing, or mechanical requires a permit and inspection. As a licensed GC, we handle permitting and inspection scheduling for every HOA project.
What services HOAs need most
The core recurring services are: exterior painting cycles, paver sealing across driveway aprons and common paths, roof soft wash on clubhouses and gate structures, and interior work on common rooms as they age.
Interior demolition for renovation projects
Clubhouse and community center renovations start with interior demo — kitchens, bathrooms, and dated finishes. We handle demo through finish work under one contract, minimizing coordination for the property manager.
Painting for common areas
Exterior paint cycles on stucco and trim run every seven to ten years in Palm Beach County. Interior common-area paint runs more often depending on wear. We handle color matching to existing community palettes and stage work around resident schedules.
Paver sealing for community areas
Entrance features, community pool decks, and shared walkways benefit from a paver sealing cycle every three to five years. See our paver sealing guide for the full process.
Power washing for exterior maintenance
Community sidewalks, pool decks, and gate-house exteriors need annual cleaning. We schedule around HOA events and provide before-and-after photos for board records.
How to add The Property Pros to your approved vendor list
Email admin@propertyprospb.com or call 561-913-2023. We will send license, COI, W-9, references, and a sample scope for any service the community needs. As a veteran-owned company, we treat HOA relationships as long-term partnerships, not one-off jobs.
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Frequently asked questions
What does an HOA need from a licensed contractor?
A current Florida GC license, general liability COI naming the association as additional insured, workers' comp COI, W-9, and references from other community-scale projects.
What insurance limits should HOAs require?
Two to five million dollars on general liability is the norm in Palm Beach County for community-scale work.
Do HOA projects require permits?
Yes when structural, electrical, plumbing, or mechanical work is involved. We handle permitting and inspection scheduling as part of every HOA project.
How do I add The Property Pros to my community's approved vendor list?
Email admin@propertyprospb.com or call 561-913-2023. We send a full compliance package on request.
Related resources
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Serving Wellington, West Palm Beach, Palm Beach Gardens, Jupiter, Boca Raton, Palm Beach, Manalapan, and all of Palm Beach County. Call 561-913-2023 or send us your project details below.